The Company is committed to complying with the provisions of the Privacy Act that relate to how entities handle Personal Information.
This Policy explains how we handle Personal Information relating to individuals, whether or not they are customers, so as to ensure we meet our obligations under the Privacy Act. By providing us with your Personal Information, you consent to us collecting, holding, using and disclosing your Personal Information in accordance with this Policy.
In this Policy the expressions "we", "us" and "our" are a reference to the Company.
The expressions "you" and "your" refer to each and every individual whose personal information we may handle from time to time.
Any reference to us assuming an obligation under the Privacy Act or other privacy legislation can be interpreted as a reference to us also procuring our sub-contractors to undertake a reciprocal obligation to the extent relevant.
A list of defined terms is set out below:
a) Company refers to Downer EDI Limited ACN 003 872 848, its subsidiary companies, operating divisions and business units;
b) Personal Information means information or an opinion about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion, including symbolic identifiers such as citizenship and immigration status; and
c) Privacy Act means the Privacy Act 1988 (Cth).
We only collect, use or disclose an individual’s Personal Information to the extent that this is reasonably necessary for one or more of our functions or activities.
This includes the following kinds of information:
Our preference is to collect Personal Information about an individual directly from that individual unless it is unreasonable or impracticable for us to do so. However, we may collect Personal Information from third parties during job recruitment processes for example from your nominated referees and/or through police or background checking processes.
Personal Information will generally be collected from you in person, over the phone, through written communications (either on paper or electronic) or by you completing forms or answering questions on our website.
By consenting to this Policy, you confirm that, in any instance where you provide us with the Personal Information of a third party, you have:
Purposes for which we may collect Personal Information include, but are not limited to:
We will generally use and/or disclose Personal Information for the primary purpose of collection and reasonably related secondary purposes, unless you consent to another use or an exception under the Australian Privacy Principles or Privacy Act applies.
A secondary purpose might include:
Contractor information may from time to time be provided to:
We will take such steps as are reasonable to ensure that the Personal Information which we collect remains accurate, up to date and complete.
We will provide you with access to your Personal Information held by us unless we are permitted under the Privacy Act to refuse to provide you with such access.
Please contact us via the details below if you:
Triniti Business Campus
39 Delhi Road
North Ryde NSW 2113
T: 1800 DOWNER (1800 369 637) T: +61 2 9468 9700 F: +61 2 9813 8915
E: [Note: internal email address is removed from the website copy of this document].
Privacy Officer: Peter Tompkins
There is no charge for requesting access to your Personal Information but we may require you to meet our reasonable costs in actually providing you with access.
If you consider that the Personal Information which we hold about you is inaccurate, out of date, incomplete, irrelevant or misleading, we will take reasonable steps, consistent with our obligations under the Privacy Act, to correct that information if you so request.
We will respond to all requests for access and/or correction within a reasonable time.
Typically, we will store Personal Information in hard copy and electronic form.
Personal Information may be sent offshore to related bodies corporate, as permitted by the Privacy Act and this Policy. Additionally, we may engage third party providers to host Personal Information, which may result in off-shore storage of Personal Information in countries including Singapore, Japan, New Zealand, the Netherlands, North America, the United Kingdom and the United States]. We may also engage third party maintenance or support providers in relation to the transfer or storage of Personal Information overseas. Downer takes reasonable steps to ensure that any third party providers with access to your personal information in Australia or Overseas are required to comply with either, or a combination of:
We will take reasonable steps to:
From time to time, we may change our Policy on how we handle Personal Information or the types of Personal Information which we hold. Any changes to our Policy will be published on our website and you are encouraged to check the website regularly for updates. You may obtain a copy of our current Policy from our website or by contacting us on the details listed above.
If you have a complaint about the way in which we have handled any privacy issue, including your request for access or correction of your Personal Information, you should advise us via the contact details set out above.
If you remain unsatisfied with the way in which we have handled a privacy issue, we suggest you approach an independent advisor or contact the Office of the Australian Information Commissioner (www.oaic.gov.au) for guidance on alternative courses of action which may be available.